Fact Sheet Number 3
Third Party Program Assessment

September 2016

Private Career Colleges Act, 2005


This document is designed for private career college (PCC) operators and replaces the Fact Sheet # 3 Third Party Program Assessment issued in 2015. It is also intended to be read in conjunction with Policy Directives 2, 7, 8, 9, and 10.

Note: The information in this Fact Sheet is subject to change. The Superintendent of Private Career Colleges (the Superintendent) plans on reissuing this Fact Sheet on a regular basis to keep it as current as possible. However, PCC operators are advised to consult their inspectors for guidance with individual applications for program approval.

Under section 23 of the Private Career Colleges Act, 2005 (the Act), PCCs must receive the approval of the Superintendent to provide vocational training programs to fee paying students.

Section 11 of Ontario Regulation 415/06, made pursuant to the Act,mandates, as part of the program approval process, the following requirements:

  • PCCs must have their proposed vocational programs assessed by a qualified third party:
    • who has expertise in the evaluation of such programs; and
    • who has been approved by the Superintendent.
  • All assessments of proposed vocational programs must be based on a complete final copy of the program application.
  • All assessments of proposed programs are to be conducted at the expense of the applicant.
  • Each program assessment report must be submitted directly to the Superintendent by the assessor.

Table of Contents

Approved Third Party Program Assessors

Approved assessors for select programs

Certain regulatory or accrediting bodies set standards — frequently called “entry-to-practise requirements” — that a job seeker must meet to enter a particular profession or vocation. Assessors for some of these programs (individuals and organizations) have been identified in consultation with accrediting and regulatory bodies and have been approved by the Superintendent.

If the proposed program provides training toward a regulated vocation, or toward a vocation which is the subject of a Policy Directive, as listed inTable 1, PCC operators are required to use only the assessors listed below:

Table 1: Required assessors for programs in regulated vocations

Dental Hygienist

CDAC accreditation is a condition of the Superintendent’s continuing approval of all existing dental hygiene programs in the PCC sector. PCC operators contemplating new and unaccredited dental hygiene programs must first identify their own appropriately qualified assessor(s) and then consult the College of Dental Hygienists of Ontario to determine if the College will recognize the qualifications of the proposed assessor(s). (Note that assessors of dental hygiene programs must still meet the general requirements for assessors set out later in this Fact Sheet.)

Accredits Programs:

Executive Director
Commission on Dental Accreditation of Canada (CDAC)
1815 Alta Vista Drive
Ottawa, ON  K1G 3Y6
Tel: (613) 523-7114 or 1-866-521-2322

Commission on Dental Accreditation of Canada

Table of Contents

Immigration Consultant

Accredits programs:

The Immigration Consultants of Canada Regulatory Council
1002-5500 North Service Road
Burlington, ON  L7L 6W6
Tel: (289) 348-0422 or 1-877-836-7543
Fax: 1-877-315-9868

ICCRC Accreditation

Table of Contents

Massage Therapist

Assesses Programs:

Pauline Beggs, Development Director
Curriculum Services Canada
1450-439 University Avenue
Toronto, ON  M5G 1Y8
Tel: (416) 591-1576 x 228; Toll free: 1-800-837-3048
Curriculum Services Canada

Inspects sites:

Ron McKerracher, BA, RMT, CSCS
Dundas University Health Clinic
104-438 University Avenue
Toronto, ON  M5G 2K8
Tel: (416) 598-4999 or (416) 319 4635

Inspector's website

Table of Contents


The LSUC requires accredited paralegal programs to operate with a minimum enrolment of 10 students. A new session of a program that does not fulfill the minimum cohort of 10 students six weeks before its scheduled start date is not eligible to proceed.

Accredits programs:
The Law Society of Upper Canada (LSUC)
Osgoode Hall
130 Queen Street West Toronto, ON M5H 2N6
Tel: (416) 947- 3315 or 1-800-668-7380
Paralegal Licensing Process


The Ministry of Health and Long-Term Care (MOHLTC) has advised the Superintendent that it will not assess new paramedic training programs at this time. Questions from PCC operators concerning paramedic program assessment may be directed to the MOHLTC as follows:

Corey Freedman
Paramedic Standards and Certification Coordinator
Certification and Patient Care Standards
Ministry of Health and Long-Term Care
Tel: (416) 326-3608

Table of Contents

Pharmacy Technician

Accredits programs:

Dr. K. Wayne Hindmarsh, Executive Director
The Canadian Council for the Accreditation of
Pharmacy Programs
Leslie Dan Faculty of Pharmacy
University of Toronto
1207-144 College Street
Toronto, ON  M5S 3M2
Tel: (416) 946-5055

Canadian Council for the Accreditation of Pharmacy Programs

Teacher of English as a Second Language (TESL)

Assesses programs with a minimum of 120 hours:

TESL Canada Federation

3751 21st Street NE
Calgary, AB  T2E 6T5
Tel: (403) 538-7300; Toll Free: 1-800-393-9199
Email: info@tesl.ca

TESL Canada Federation

Assesses programs with a minimum of 300 hours:

Reza Mazloom-Farzaghy, Accreditation Services Manager
TESL Ontario
405-27 Carlton Street
Toronto, ON  M5B 1L2
Tel: (416) 593-4243, ext. 205
Toll Free: 1-800-327-4827

Institutional Accreditation

Table of Contents

Technical Standards and Safety Authority (TSSA) Restricted Tradesperson:

- Construction Heater Operator, Service and Maintenance Technician
- Crop Dryer Technician
- Domestic Appliance Technician
- Gas Pipeline Inspector
- Gas Pipeline Fitter
- Gas Technician
- Industrial Maintenance Technician
- Internal Combustion for Alternate Fuels Technician
- Propane Cylinder Inspector
- Propane Plant Operator
- Propane Truck Inspector
- Recreational Vehicle Technician
- Roofing Equipment Operator
- Oil Burner Technician
- Petroleum Mechanic / Site Operator

Accredits and approves programs:

John Marshall, Director
Fuels Safety Program
Technical Standards and Safety Authority
16th Floor, Centre Tower
3300 Bloor Street, West
Toronto, ON M8X 2X4
Tol: 1 (877) 682-8772

Training, Certification and Examination

Table of Contents

In consultation with accrediting bodies, the Superintendent has also approved assessors (individuals and organizations) for programs that provide training in a number of other vocations with entry-to-practise requirements. These assessors are listed in Table 2 below, and PCCs are strongly recommended to use the services of these assessors.

Table 2: Recommended assessors for other select vocations

Addictions Counsellor

Assesses programs:

Canadian Addiction Counsellors Certification Federation (CACCF)
75 Albert Street, Suite 508
Ottawa ON  K1P 5E7
Phone: (613) 565-1000 or 1-866-624-1911
Fax: 613-565-1001


Table of Contents


The Superintendent has approved and recommended these assessors for hairstylist programs because they demonstrate the required skills and background to conduct successful and accurate assessments. These individuals were involved in the update to the ministry’s Private Career College Hairstylist Training Standard, released in October 2012.

Assesses programs:

Debbie Dunseath
(705) 945-9499

Tara Ettinger
(613) 446-1166

Tanya Leigh Overton-Hill
(613) 797-4499


If a PCC operator decides to contract with one or two assessors other than those listed above, it is the operator’s responsibility to ensure that the individual(s) selected meet(s) the requirements for Adult Education Specialists and Subject Matter Experts as set out later in this Fact Sheet. Note that the Subject Matter Expert chosen must hold a valid Certificate of Qualification in hairstyling.

Table of Contents

Level 1 & 2: Intra-Oral Dental Assistant

Assesses unaccredited programs to determine eligibility for national (i.e. National Dental Assisting Examining Board) examinations:

Dr. Dwight Harley
Psychometric Strategies and Research
215-14032 23rd Avenue
Edmonton, AB  T6R 3L6
Tel: (780) 492-0705

Approves the radiation safety component of the program, and registers and approves the installation of x-ray machines:

X-ray Inspection Service (XRIS)
Ministry of Health and Long-Term Care
1075 Bay Street, 11th Floor
Toronto, ON  M5S 2B1
Tel: (416) 327-7937
Fax: (416) 327-8805

Approves the qualifications of the designated competent person, registers the employer in possession of the x-ray machine(s) and approves the installation of the x-ray machine(s):

Radiation Protection Officer Radiation Protection Service

Ministry of Labour

81A Resources Road
Toronto, Ontario M9P 3T1
Tel: 416-235-5922

Table of Contents

Medical Laboratory Assistant

Assesses programs and provides information on eligibility to write certification examination.

Bessie Carydis
Director of Certification and PLAR
Canadian Society for Medical Laboratory Science (CSMLS)
3 Wellington St. North, Hamilton
ON L8R 1M7
Phone: (905) 528-8642
Toll free: (800) 263-8277
Fax: (905) 528-4968

Assesses programs, conducts site visits, and determines eligibility to write certification examination:

Michelle Hoad, Executive Director
Ontario Society of Medical Technologists
402-234 Eglinton Avenue East
Toronto, ON  M4P 1K5
Tel: (416) 485-6768 or 1-800-461-6768


Table of Contents

Medical Sonographer/ Ultrasound Technologist

Assesses programs:

Johan Rudnick, Executive Director
Sonography Canada
P.O. Box 1220
Kemptville, ON  K0G 1J0
Phone: 1-888-273-6746
Fax: 1-888-743-2952



Accredits programs:

Jodi Dodds, Executive Director
National Association of Canadian Optician Regulators (NACOR)
2709-83 Garry Street
Winnipeg, MB  R3C 4J9
Phone: (204) 949-1950 or 1-866-9491950
Fax: (204) 949-9153


Table of Contents

Pharmacy Assistant

Assesses programs and conducts site visits:

Dr. Zubin Austin
144 College Street
Toronto, ON  M5S 3M2
Tel: 416-978-0186
Fax: 416-978-8511


Pre-Service Firefighter

Assesses programs:

Office of the Fire Marshal and Emergency Management
25 Morton Shulman Ave, 5th Floor
Toronto ON M3M 0B1


Table of Contents

Travel and Tourism Agent

Assesses programs:

Christine Chilton
School Endorsements
Association of Canadian Travel Agencies (ACTA)
226-2560 Matheson Boulevard East
Mississauga, ON L4W 4Y9
Tel: (905) 282-9294
Toll Free: (888) 257-2282
Fax: (905) 282-9826

Endorsed School Programs

Table of Contents

Flight Training Programs

Commercial Pilot, Flight Engineer, and Flight Instructor programs do not require a third party assessment. To receive program approval, PCCs must include a copy of their Transport Canada Flight Training Unit Operator Certificate with their application.

For more information about approval requirements, please refer to “Commonly Asked Questions, Flight Training” on the Ministry’s website.

Requirements for Assessors of Programs in Other Vocations

If the program seeking approval is not listed in Table 1, or the PCC operator does not wish to use the recommended assessor (listed in Table 2), the operator must find two qualified assessors — one to assess the adult education aspects of the program and the other to assess the subject matter aspects of the program. Both have to meet the requirements identified below:

Adult Education Specialist

The person conducting an assessment of the adult education component of the program must have one of the following:
1. A degree in adult education, OR

2. A diploma or certificate in adult education or training from a program which, if taken full-time, would be at least one academic year, or approximately 450 contact hours, combined with:

  • five years of recent teaching/program development for adult learners, or
  • a professional trainer certification where such certification is awarded based on training experience and the successful completion of a certification examination — for example, Certified Training and Development Professional certification awarded by the Canadian Society of Training and Development, OR

3. At least 10 years of employment experience in a position where the person’s major and primary responsibility is or was adult program development and design — for example, a corporate training consultant agency.

Subject-Matter Expert

The person assessing a program’s subject matter has to meet all of the following requirements:
1. Have at least five years of recent professional experience in the field of study being assessed;


2. Have required or recognized professional credentials;


3. Be in good standing with the relevant regulatory body or recognized professional association (if applicable).

Subject matter assessors must have recent professional experience in the field of study they are assessing. Consequently, dentists (for example) cannot be retained to assess dental assisting or dental administration programs; nurses cannot be retained to assess personal support worker programs; and lawyers cannot be retained to assess law clerk or paralegal programs.

It is not necessary to contact the Ministry to confirm the approval of program assessors if they are not listed on Table 2. It is the responsibility of a PCC to ensure that the assessors it engages meet the requirements set out above.

It is possible that an individual may satisfy the requirements for both an Adult Education and a Subject Matter assessor.

Please note that assessors must be free of any conflict of interest with the PCC operator, as defined in the Appendix to this document, Conflict of Interest Policy for Assessors. The PCC operator is required to sign Appendix N, Conflict of Interest, of the Application for Program Approval declaring that they are not in a conflict with the assessor(s) engaged to review their program.

Table of Contents

Program Assessment by Distance Education Expert

PCCs seeking approval of vocational programs to be delivered using a distance education (DE) delivery method must contract with a qualified DE assessor to evaluate the PCC’s capacity to deliver programs through DE and to ensure that the proposed program meets the criteria outlined in the DE program standard included in Policy Directive #9, Distance Education Programs at Private Career Colleges and referenced in Fact Sheet #10, Approval of Distance Education Programs at Private Career Colleges.

To approve a program for DE, the Superintendent will require confirmation from the assessor that the PCC has the capacity to provide and maintain the necessary technological, human, and other resources for the program, and to supplement them as necessary.

A unique/specific DE assessment form must be completed and submitted by the DE assessor, including a statement of verification that the PCC is in a position to support, sustain, and scale the DE provisions in accordance with the business plan of the PCC.

Adult Education Specialist and Subject Matter Expert Assessment of DE Programs

Concerning applications for a Distance Education (DE) program where a currently approved in-class program does not already exist, the program will also require assessment by an Adult Education Specialist and a Subject Matter Expert, as well as the DE assessor. It is possible that one individual may qualify to provide two or all three types of assessments.

The Adult Education Specialist and Subject Matter Expert, in addition to the regular assessment duties described earlier, are expected to assess whether the PCC can attest to the program’s suitability (e.g., curriculum) for delivery by a distance education method.
The Adult Education Specialist and Subject Matter Expert must confirm that:

  • all the program’s learning activities align with its learning objectives;
  • the learning activities foster instructor-student, content-student, and student-student interaction;
  • the program outlines requirements for student interactions;
  • there are no health or safety concerns with the delivery of the program through DE;


  • the proposed program delivered via DE will provide graduates with the skills and knowledge required to gain employment in the vocation toward which the content of the proposed program is directed.

In the case of a program regulated by an external body that has set higher face-to-face or synchronous (see note 1. below) instruction requirements, (see note 2 below) the PCC must obtain and submit to the Superintendent a positive assessment from such a regulatory body demonstrating that the program meets the higher instruction requirements.

All assessments of proposed programs must be based on a complete, accurate, and final copy of the program application. PCCs must provide a copy of their program to the assessor, prior to entering details of the program into the Registration Information for Career Colleges (RICC) database.

All assessments of proposed programs are conducted at the expense of the applicant. Each program assessment report must be submitted directly to the Superintendent by the assessor. Program assessment reports can be found on the Central Forms Repository webpage. To access the reports, PCCs must type Program Assessment Report in the quick search box.

An assessor may request that a PCC make changes to a proposed program to meet the requirements contained in the DE program standard. The program evaluated by the DE assessor must be the same program submitted to the Superintendent for approval.

PCCs are not permitted to make additional changes to a program after the assessment has been completed and a report has been submitted to the Superintendent, unless specifically requested to do so by the Superintendent.

1. Synchronous mode — where instructor-led courses are conducted in real time with students participating in virtual classrooms through audio and visual means.

2. For example (but not limited to), medical sonography or ultrasound programs, as well as security guard programs regulated under the Private Security and Investigative Services Act, 2005.

DE Assessor Qualifications

To be approved by the Superintendent as a Distance Education (DE) assessor, the individual conducting an assessment of the DE aspects of a proposed distance program must meet the following two requirements:

  • Successful completion of formal education related to adult education, DE, or education technologies;


  • Experience related to at least two of the following:
  • full-time or part-time work related to DE (see note 3);
  • providing consulting services to educational institutions on DE-related issues (see note 4);
  • providing service to the educational community related to DE (see note 5);
  • communication and popularization of DE knowledge and expertise by having published about DE in peer reviewed journals, or acting as a keynote speaker/presenter at DE events, or other related activities; or
  • received awards recognizing DE knowledge and expertise (see note 6).

3. Held a position where the job title reflected work in DE (e.g., Professor of Educational Technology, DE consultant); taught educators to use DE methods; taught a DE course to students; launched at least two courses in Moodle or other course-managing systems, etc.

4. Participated in the development of DE policies; DE program design or administration; advised DE instructors; provided consulting services to institutions with regard to DE; developed or reviewed DE programs, etc.

5. Chaired or led DE-related committees, groups; developed standards; was a member of an association related to DE; edited related papers; sat on editorial boards; etc.

6. Or other formal recognition from any educational institution for contributions to DE.

Approved DE Program Assessors

The Superintendent has approved the following individuals as assessors for DE programs. PCCs may engage other individuals but they must meet the requirements set out above.

Assessor Name:

Contact Information:

Alec Couros

Regina, SK
Tel: 306-581-2532  
Alt: 306-585-4739

Clayton R. Wright


Chris Ashfor-Smith

705-725-0251 (Phone)
705-818-9967 (Cell)

Joan Vanden Hazel, M.ED, CTDP


Laurent Ouimet, M.A.

Stratégies Formation
7800, rue Sainte-Claire
Montreal (quebec) H1L 1V9

Felipe Villegas

Burlington, ON

Hope Burridge

TBR International 
Tel: 416 701 0756

Gavin Edward Park, B.Sc., B.Ed., M.Ed.


Jon Outland

South Dakota


It is not necessary to contact the Ministry to confirm the approval of program assessors if they are not listed above. However, a PCC must ensure that the assessors it does engage meet the requirements set out above and it must establish the same to the satisfaction of the Superintendent by including evidence of its assessors’ qualifications as part of the DE program approval application. Please note that the Superintendent may refuse to approve a DE assessor who does not meet the requirements, or who submits an unusable assessment report concerning a proposed DE program.

Any application for DE program approval will be considered incomplete if it does not include a viable program assessment report completed by a qualified DE assessor.

Table of Contents

Engaging Assessors

Please note that it is a PCC’s obligation to ensure that its assessors forward their reports directly to the Superintendent.
You must notify your assessors, if they are not listed in this document, that they will have to demonstrate to the Superintendent that they satisfy the requirements for approved assessors by providing the Superintendent with the following documents:

  • an up-to-date resume (see note 7 below);
  • a copy of the relevant credential; and
  • a copy of the relevant membership certificate or other document confirming their affiliation with an accrediting/certifying body (see note 8 below).

Please remember that all assessments of programs are conducted at the expense of the PCC applicant.

7. The Superintendent may ask for supporting documents to verify previous and current employment.

8. Assessors only need to submit these documents with their first assessment report to the Superintendent. The Ministry will keep them on file.

Information PCCs Must Provide

Complete application

All assessors need a copy of the complete program application. Provide a copy to your assessors prior to entering any information in the RICC database; you may fill in the Application for Program Approval form to submit to the assessor. Please note that the Ministry does not accept hard copy program submissions.

In addition, note that a PCC Branch inspector reviews the entire application. The following chart lists all the components of a complete application and indicates which components are reviewed by a Subject Matter Assessor (SMA) and which by an Adult Education Assessor (AEA).

Application Components: Reviewer:

Application /Summary


Appendix A


Appendix B


Appendix C


Appendix D


Appendix E


Appendix F


Appendix G


Appendix H


Appendix I


Appendices J-M

Appendix N


For programs over 52 weeks, Attachment 1: Program fees

If applicable, Attachment 2: Additional fees

Attachment 3: A sample of the credential – a copy

Attachment 4: Analysis of the labour market need

Attachment 5: Job advertisements


If applicable, Attachment 6: Specific admission requirements


Attachment 7: Liability insurance for the campus

If applicable, Attachment 8: A copy of the agreement between the placement host and the PCC


Attachment 9: The information/instruction/orientation package


Attachment10: Progress/attendance sheets


Attachment 11: Skills passport


Attachment 12: Liability insurance for the placement site

For a detailed description of each component, see the Guidelines for the Application for Program Approval, available on the Ministry’s website.

Table of Contents

Assessment report forms

As mentioned previously, the assessment report is to be completed and forwarded to the Superintendent by the assessor. To ensure compliance with this requirement, forward the following documents to the assessors listed in Table 1:

  • Appendix J to the regulatory body; or
  • Appendix K to the accrediting body.

Please note that the assessors listed in Table 2 may prepare a report in their own format.

The PCC must forward a copy of the adult education assessment form to the Adult Education Assessor, and a copy of the subject-matter assessment form to the Subject Matter Assessor. You will find them by visiting the Central Forms Repository webpage. Search for:

  • 58-1776e (adult education assessment report form) and
  • 58-1777e (subject matter assessment report form).

Ministry standards / National Occupational Classification 2001 description

Assessors not listed in the tables set out earlier in this document will also need a copy of any applicable PCC program standard developed by the Ministry of Advanced Education and Skills Development (MAESD), other Ministry or regulatory body, or other standard associated with or provided in the Superintendent’s Policy Directives or Fact Sheets. Your assessor must evaluate the program application for compliance with the related standard when completing the relevant Assessment Report Form.

For example, if your PCC plans to offer a program leading to AZ driver licensing, you are required to adhere to the Tractor-Trailer (AZ) Driver Training Standard published by MAESD. Similarly, a program for security guards must comply with the security guard curriculum requirements published by the Ministry of Community Safety and Correctional Services.

If your PCC plans to offer a vocational program for which there is no standard referred to in the Superintendent’s Policy Directives or Fact Sheets, you have to provide the assessors with the full description of the vocation as it appears in the National Occupational Classification (NOC), 2001. The NOC 2001 is available on the ministry's website.

Conflict of Interest Policy

You also have to forward your assessors a link to or a copy of the Conflict of Interest policy provided as an Appendix to this Fact Sheet.

Table of Contents

Working with Assessors

Additional information requested by assessors

Please note that if your program provides training toward a regulated vocation, different regulatory bodies may have different assessment requirements. These requirements may include a site visit by an assessor. Furthermore, an assessor may require you to submit other program material in addition to the complete Application for Program Approval.

You must submit all program information and provide access to your PCC’s premises if requested by the assessor.

Changes in the application

In the course of reviewing a program, an assessor may require a modification to a certain section (or sections) of the program application. If you make the change, you must:

  • forward the updated section to the assessor;
  • if there is another assessor, forward the revised section to the other assessor; and
  • update the section in your copy of the application.

Delivery of assessment reports

You must instruct all assessors to forward their reports by e-mail directly to the Superintendent. To facilitate processing of the reports, the subject line of the e-mail should contain the PCC’s operating name, PCC ID number, and the name of the program (e.g. ABC College 101351 Travel Agent) followed by a description of the type of assessment (e.g.: SME Assessment Report).

Please provide assessors with the following contact information:

  • E-mail: pcc@ontario.ca
  • General inquiry: 1-866-3303395; fax: 416-314-0499.

You might wish to remind your assessors that they have to forward their resumes, copies of credentials, and other information about their qualifications together with their reports.
If a PCC engages a single assessor to review both the adult education and subject-matter aspects of a program, then this individual should forward just one resume and separate Adult Education and Subject-Matter Assessment reports.

When the reports are delivered to the Superintendent, you may enter program data in RICC and, upon completion, forward copies of the RICC attachments to the Superintendent, with the program application fee. When this package is received, the application is considered submitted.


Conflict of Interest Policy for Assessors

In this Fact Sheet, “conflict of Interest” includes, but is not limited to any situation or circumstance where in relation to the performance of her or his role as an assessor, the assessor’s other commitments, relationships, or financial interests:

(i)     could or could be seen to exercise an improper influence over the objective, unbiased, and impartial exercise of her or his independent judgement; or

(ii)    could or could be seen to compromise, impair, or be incompatible with the effective performance of her or his obligations as an assessor.

Whether an actual, perceived, or potential conflict exists will be determined solely by the Superintendent.

To avoid a conflict of interest or the appearance of a conflict of interest an assessor should not, beyond the engagement by the PCC to review a program, presently have or have had within the seven years prior to their engagement by the PCC any connection in the development or marketing of the program or any other direct or indirect pecuniary interest in the program or in the PCC offering the program. Unacceptable connections or interests include, but are not limited to, program development, teaching, or other employment related to the program or the PCC.

An assessor who has, either in the past or currently, any interest in or connection to a proposed program, or the PCC that is proposing to offer the program, may not act as an assessor of the program.

Prior to each review, assessors engaged to review a program must formally declare on the Assessment Report form that they do not have a conflict of interest as described in this Appendix.

Should a conflict arise during the course of a review, PCC applicants and assessors must immediately inform the Superintendent in writing regarding the nature of the conflict.

Table of Contents