Private Career Colleges (PCC): Pre-Qualifying List of Vendors for Maintaining and Issuing Student Transcripts for Private Career Colleges

Pre-Qualifying List of Vendors for Maintaining and Issuing Student Transcripts for Private Career Colleges

Pursuant to the Private Career Colleges Act, 2005 (“the Act”), private career colleges (PCCs) must make transcripts accessible to students for at least 25 years after they leave the college. PCCs are required to transfer a student's transcript to an off-site facility, approved by the Superintendent of Private Career Colleges (“the Superintendent”), within 90 days of the student leaving the college. In addition, PCCs are required to retain a person, approved by the Superintendent, who will be responsible for issuing transcripts to students in the event of a closure or, at the college's discretion, while the college is operating.

Please note that only the vendors on this pre-qualifying list are approved by the Superintendent to provide services with respect to maintaining and/or issuing student transcripts for PCCs:


Career Colleges Ontario (CCO)

Address: 155 Lynden Road, Unit 2
Brantford ON N3R 8A7
Contact: April Chato, 519-752-2124 ext. 113; aprilchato@careercollegesontario.ca
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic



DataWitness

Address: 113 – 10451 Shellbridge Way
Richmond BC V6X 2W8
Contact: Karim Allibhai, 604-273-8894; Toll Free 1-866-273-6898 (in North America); kallibhai@datawitness.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic, Microfilm



ODS

Address: P.O. Box 2071
Sudbury ON P3A 4R8
Contact: Maneesh Walia, 705-560-8461; odstorage@persona.ca
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Paper



Nimble Information Strategies Inc.

Address: 2820 – 14th Avenue
Markham ON L3R 0S9
Contact: Vivilyn Peterson, 905-940-0190 ext. 4746; vpeterson@spacesaverccs.ca
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic



Synaptic Vision Inc.

Address: 543 Richmond Street West, Suite 223
Toronto ON M5V 1Y6
Contact: Bryan Organ, 416-410-1047; organ@synapticvision.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic



Truck Training Schools Association of Ontario Inc.

Address: 100 – 1 Hunter Street, East
Hamilton ON L8N 3W1
Contact: Sara Fitchett, 705-626-2529; ttsao@ttsao.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic



All PCCs must meet the transcript requirements under the Act. PCCs should follow their own procurement procedures to acquire a vendor(s) from the above pre-qualifying list (1) to maintain student transcripts at an off-site facility and (2) to issue transcripts to students in the event of a closure or, at the individual PCC's discretion, while the college is operating. A PCC may acquire two different vendors for these two purposes. In that case, a process must be established to allow the vendor responsible for issuing student transcripts to access the transcripts maintained at the off-site facility.

When a student transcript is issued by an approved vendor, to be considered official, it must be certified by the vendor as a true and accurate copy of the transcript and includes the date the transcript is issued.